Email is the most convenient method of professional communication for a business, and it requires zero investment. It is more permanent than verbal communication and you can save it for an unlimited period too. You can include several non-text items like images, videos, links, and data sheets in an email. MS Outlook is the best organizer for a complete email management process and Microsoft offers lots of benefits to manage multiple accounts separately.

5 Advantages of having MS Outlook application for email communication

MS Outlook desktop is the majorly used form of the application and there are distinct benefits of using it. We are listing 5 important ones:

1.It is designed for professional usage.

Microsoft has designed Outlook as a professional email manager and its functionalities help a business to operate email communication, run email marketing campaigns, and collaborate effectively with a team. Becoming familiar with it can help in increasing productivity substantially.

2.Managing contacts is easy.

In Outlook, you can create multiple address books with different contacts and utilize them to send/receive emails. You can also use different commands to manage contacts.

3.Integration with calendar features.

Calendar is a highly beneficial feature to access in Outlook as it allows you to plan meetings, appointments, interviews, and multiple other activities and share with others. The manager can easily send meeting requests to your contacts and view upcoming appointments using the month, week, or day layouts. The same keyboard shortcuts you use for reading and composing emails can also be used for managing calendar tasks efficiently

4.Execute shortcut commands to run different tasks

The shortcut commands amplify the speed in which you can execute multiple tasks like sending a new email (Alt + S), replying to an email (Ctrl+R), marking an email as read (Ctrl+Q), marking an email as unread (Ctrl+U), etc.

5.Access multiple accounts in an organized environment.

There is no other application in which you can manage multiple accounts from different servers in such an organized environment. Outlook employs a folder system in which emails are organized in different folders and when you click on a folder, then its emails appear distinctively.

Why do you need to back up the Outlook OST file?

Outlook OST files belong to the Exchange Server and reside within the computer system. Its default location is –
C:\Users\Username\AppData\Local\Microsoft\Outlook
Just like any other file present in your computer, OST files are equally vulnerable to various threats like virus corruption, accidental deletion, abrupt shutdown, synchronization problems, etc. There are other important reasons like compliance that compel a business to have a backup of OST files.

Backup OST file using the export method in Outlook

MS Outlook can export an account’s data file to an offline PST file. You can consider it as a backup file. It is the most sought-after method of creating a backup file without any third-party application. The following is the complete procedure:

1. In the Outlook application, click on the File option.



2. Select ‘Open & Export.’



3. Choose ‘Import/Export’ wizard



4. Choose ‘Export to a file’ as the action to perform. Then, click Next.



5. As the file type, select ‘Outlook Data File (.pst),’ and click Next



6. Select the folder to export from and you can also include subfolders. Click Next



7. Browse the location to save the PST file and select the suitable option for managing duplicate files. To create the backup file finally, click the Finish button.

Restore the OST file using the import method in Outlook

Once you have created the backup file of your OST data file, it remains separately from the account as on the offline file. When you need to access the data again, you can restore it to Outlook again. Here is the complete procedure:

1. Click File in the menu bar.



2. Click Open & Export, then choose Import/Export.



3. From the available list, select ‘import from another program or file,’ then click Next.



4. Select Outlook Data File (.pst) as the file type to import from and click Next.



5. Click Browse and select the backup PST file from its location.



6. Select the data file and click Finish to upload it back to the application.

Final words

Converting Outlook OST files to PST format offers significant advantages for all users. While the manual method is free, it comes with limitations. Goldytools OST to PST Converter, on the other hand, delivers quick, efficient processing with advanced features and an intuitive interface. It streamlines the OST to PST conversion process for a smoother experience. A free demo version is also available, allowing users to test the software by converting up to 20 items per folder.

Protecting the contents within an email account is a significant consideration for enterprises and individuals in the current world. Microsoft Outlook users are required to convert OST to PST format, which is why the software has been developed.

This process can be quite challenging at times unless proper tools are used. In this guide, we will discuss in detail how to select the best OST to PST converter software. It will help you to make the right decision to protect your valuable email data.

Why do you need OST to PST converter

Conversion of OST to PST is critical in various aspects due to the need to gain access to your emails, create backups, and migrate data. Below, you will find some of the most important situations where an OST to PST converter proves to be a necessity.:

• Recovering data from corrupted OST files
• Accessing mailbox data when the Exchange Server is unavailable
• Migrating email data to a new system or Outlook profile
• Creating backups of important emails and attachments
• Resolving synchronization issues between local and server data
• Extracting data from orphaned OST files after account deletion
• Complying with legal and regulatory data retention requirements

How to choose the best OST to PST converter software?

There are many OST to PST converters available in the market, so it is very important to choose the right one that can help in conversion without losing data. The following factors should be considered when one is comparing various software:.

1. Conversion Accuracy and Data Integrity

   The most important factor that should be considered while converting OST to PST is the accuracy of the emails. Search for software that comes with an assurance of preserving all the properties of the email, the attachments, and the folders.:

2. User-Friendly Interface

   This makes it easier to convert the data since an intuitive interface can greatly reduce the conversion time, especially when dealing with non-technical users. Select the software that provides a straightforward conversion procedure and avoid selecting complex and time-consuming programs.

3. Batch Conversion Capabilities

   While dealing with a large number of OST files, it is wise to have a batch conversion option to reduce time and effort. Make sure that the software will handle more than one file at a time.

4. Preview and Selective Conversion

   It is very helpful to preview the contents of the OST file and then select which items should be converted. This feature enables the user to have some level of control over the conversion process and address the issue of storage

5. Check that the converter works with your version of Outlook and can handle different types of OST files: encrypted and password-protected ones.

   Additional Features

   Additional features to consider are the option to split large PST files, delete duplicate items, or export to formats other than PST (e.g., EML, MSG, HTML).

Try Goldytools OST to PST converter

When it comes to the best OST to PST Converter, the most suitable one is Goldytools OST to PST Converter. This tool aims to satisfy the requirements of everyday users and IT specialists while providing a wide set of opportunities with ease of use.

Key features of Goldytools OST to PST converter

Multi-File Magic

This feature enables the user to convert multiple OST files into PST files in one go. It is useful for the time saver especially if one has many email files to modify. It does not mean that you do each file one by one but you can set it up to convert all the files at one time. This is especially useful for IT departments or anyone who would be handling multiple accounts. It helps to make the whole process quicker and ensures all of the emails are kept secure during the transfer

All-in-One Outlook Transfer

The Goldytools converter does not only convert emails. It also migrates your calendars, contacts, tasks, journals, and notes from OST to PST. This means that all the users’ data is retained every time they convert their files from one format to another. It is best if you use Outlook for more than just emailing. It will be a folder for all your appointments, contact lists, and to-do lists in the same format you had them. It is like relocating Outlook setup to another location, but you don’t lose anything in the process.

Universal Email Compatibility

It is also worth underlining that this tool can work with OST files of different email systems. It compatible with IMAP, Office 365, Exchange, Hotmail, and Outlook. com. This means that regardless of the source of your emails, you can most likely convert them. I find it very helpful, especially when you are migrating your emails or if you have multiple emails and you want to consolidate them. It tracks new email technologies, so it is suitable for the present and the future.

Server-Free Solution

It is capable of operating without having to be connected to an Exchange server. This is really helpful if you no longer have access to your old email server, such as in the case of a change of employers. One very important thing is that you can migrate OST files to PST without being connected to any server. It is ideal for converting old email files or if you have to download your emails but are unable to connect with the original server. This makes it easier to either transfer or retrieve your emails in various circumstances

Data Repair and Conversion of corrupted files

OST files, at times, get damaged, and one cannot open it. This tool can repair these corrupted files and convert them into functional PST files. It can also save your emails in other formats, such as MSG, EML, HTML, MHT, and even PDF formats. This is rather useful if you assume that certain emails were deleted due to a damaged file. It shows you various approaches to recovering your emails, even from files that you consider useless

Conclusion

When deciding on the right OST to PST converter, one should be aware that the data they are going to convert is crucial and should not be altered or lost in the process of conversion. Among the features of Goldytools OST to PST Converter is its ease of use and fast processing. The most important thing is a set of functions that will allow the use of this tool for different purposes. For those who require a tool for converting imperial measurements once or for those who use the tool on a daily basis, Goldytools has the right tools that will not let you down.

If you have ever been a user of Outlook, you might be aware of the terms OST and PST. Outlook is a go-to tool for managing emails and organizing tasks, but many users use two different types of files without even realizing. These files are: OST and PST. OST files are automatically created for Exchange or Office 365 accounts, letting you work offline and sync later. Whereas, PST files are manually set up for archiving or storing data on your computer.

Let’s break down the major differences between these files and why they matter for your Outlook setup.

What is an OST file?

OST files are a handy feature in Microsoft Outlook that is designed to help you manage your emails and other mailbox data even when you are offline. Therefore, it stands for offline storage table. OST is a type of file that Outlook uses to keep a local copy of your mailbox on your computer.

Additionally, when you set up an exchange account in Outlook, the software automatically creates an OST file on your computer. Now, this file contains a local version of your emails, calendar events, and some other important data. The best part is that you can still access and work with all this information without requiring it to be online. Thus, you can work on a plane, in a remote location or just dealing with a spotty Internet connection.

Note that OST files are especially useful in two main situations. First, if you are using Outlook with Microsoft Exchange Server in cash exchange mode, your OST file allows you to work with your data offline. Whatever changes you will make, like reading emails or setting up appointments, will automatically be saved locally and then synchronized with the exchange server once you’re back online. Second, if you are accessing mail through Outlook using the Outlook connector, an OST file helps you manage Hotmail data offline as well.

What is a PST file?

A PST file is a data file used by Microsoft or where Outlook stores a local copy of all important information like emails, calendars, events, tasks, and contacts. This file format allows you to keep a backup of your data and easily transfer it to different devices if needed.

If you are using a POP (Post Office Protocol) account or Outlook, your emails are saved in a PST file. POP, including its newer version, POP3, is one of the older email protocols. You can download emails and save them directly to your computer using POP. This means that once emails are downloaded, they can be deleted from the server. This setup was useful in the past when people typically used just one device to check their emails.

However, now, most of us access our emails using multiple devices like smartphones, tablets, and computers, so this method is not practical at all. Since POP does not synchronize changes across devices, any action you take on one device, such as deleting an email, won’t be reflected on the server or on other devices.

Differences between OST and PST files

You must understand the differences between OST and PST files for using Microsoft Outlook effectively. Each type serves a specific purpose, so knowing when to use each can help you manage your email and data better.

1. Purpose and Use

   Both OST and PST have different purposes and use like one is great for back up while other is amazing for no-internet situation.

   OST: OST is designed for offline access and synchronization with a server. It is primarily used with Exchange or Microsoft 365 accounts.
   PST:PST is used for local storage and backup. It is more about managing and archiving your personal Outlook data.

2. File Size

   File size differs significantly between OST and PST files which impacts how you manage your data. Since these files vary in size, one goes super fast while other takes time and space.
   OST: OST files are always larger due to synchronization.
   PST: Synchronization makes PST file size smaller.

3. Security

   Check the security of your data of OST and PST files because they are holding your sensitive info.

   OST: It is safer and more secure as it is fully encrypted.
   PST: It is less secure as data files are stored on a local computer.

4. Accessibility

   Accessibility is key for users who need to work efficiently, regardless of their internet connection. One of these files lets you access it offline while other doesn’t.
   OST: OST files allow you to access previously downloaded data files offline, such as notes, emails, contacts, and other info.
   PST: These files allow you to archive all types of data.

5. Automatic vs Manual Creation

   You must know if these files are automatically created or require you to set them up manually. The mode of creation decides the workflow and efficiency.

   OST: OST files are automatically made by Outlook for accounts like Exchange or Office 365.
   PST: PST files are manually created to archive or organize emails and data on your computer.

6. Management

   Effective management of your Outlook files is crucial for maintaining organization and accessibility. Check below how both files are managed differently and if they impact your workflow.

   OST: OST files are managed automatically by Outlook and are specific to the user’s profile and server account.
   PST: PST files can be moved and managed manually (e.g., for backup or transfer).

Why convert OST to PST Files?

It’s a great and safe idea to convert OST to PST files. Here are six common situations where this conversion is needed:.

1. Exchange Server Crashes: If the Exchange Server goes down, you can’t access your data online. However, PST file lets you use that data until the server is repaired so you must convert OST to PST.
2. Server Maintenance: You can’t access your mailbox during scheduled maintenance. If you need urgent access, you can convert the OST file to PST to retrieve your data.
3. Job Change: When you switch jobs, your old OST file won’t work with the new organization’s server. Hence, convert it to PST to access your old emails and information.
4. Data Migration: If you’re moving to a new system, moving from OST file to PST makes it easier to transfer all your important data without compatibility issues.
5. Recovering Deleted Data: If you accidentally delete emails from an OST file, you can often recover them by converting the file to PST, even if they’re not available on the server anymore.
6. Mailbox Corruption: If your OST file becomes corrupted, convert it to PST as it may help recover your data. This is especially useful when standard recovery tools fail

If you are looking for a converter that can do all the above mentioned things for you then look no other than GoldyTools OST to PST converter. Using this tool for OST to PST conversion can simplify the process and ensure better results.
It allows you to convert the first 20 emails per folder at no cost, giving you a chance to test the tool before committing. Plus, you can convert multiple OST files to PST at once. Thus, it saves you time and effort, especially if you have a lot of data to manage. Besides, it preserves the original formatting and structure of your emails and other data during conversion, so nothing is lost or altered.

Conclusion

Both OST and PST files are important in Outlook but they have different functions. Indeed, PST is a more reliable and safer option so most users are converting OST to PST file formats. There are many tools available for converting OST to PST but you must choose a reliable and safer one like GoldyTools OST to PST converter. If you want to know more, you can reach out to us!

In situations like inaccessible Outlook data, Exchange Server crash, or corrupt OST files, the OST to PST Converter tool is inevitable. OST files are used to store emails, contacts, and calendars when Outlook is working in offline mode, and for several reasons, the files may become corrupt. This is the area where OST to PST converters are of great help.

These OST Converter Tools help migrate OST emails to PST format, which may then be loaded to Outlook later. Here are the best 10 OST to PST converter tools in 2024 and what makes them exceptional.

1. Goldytools OST to PST Converter:

Goldytools OST to PST converter OST to PST Converter is the best tool for converting the OST file into PST format when the OST file is not accessible. It also provides you with the ability to convert OST files into other formats, such as MSG, EML, and MHT.

Features:

1. Free conversion for the initial twenty emails per folder
2. Conversion of many OST files at once to PST
3. Full synchronization of all Outlook elements, including e-mail, calendar, and contacts, etc.
4. Support for various sources such as IMAP, Office 365, and Exchange
5. Does not demand an Exchange profile or server link

2. SysTools OST to PST Converter:

One of the most recommended options to convert an OST to a PST file is SysTools OST to a PST Converter. This is appropriate for small business venture and also large companies.

Features:

1. High-speed scanning functions
2. Preview functionality for OST data with metadata
3. Smart search option to find OST files
4. For example, the removal of S/MIME and OpenPGP encryption
5. Cross-platform compatibility (Windows and Mac)

3.Kernel for OST to PST Converter:

A highly effective tool, Kernel for OST to PST Converter is the most effective tool for converting all the orphaned and corrupted OST files and storing the information in PST format without the loss of information.

Features:

1. Backing up OST files and converting them in bulk and large sizes
2. The ability to split PST files by size
3. Selective migration for the emails that match specific criteria
4. Cross-platform migration solutions
5. It also supports all the Windows versions.

4.SysInfoTools OST to PST Converter:

SysInfoTools OST to PST Converter allows for conversion at a rather fast rate while giving users several options for exporting files in PST, EML, DBX, and MSG.

Features:

1. The ability to turn emails, contacts, tasks, and many others.
2. Multiple output options (PST, EML, DBX, MBOX, etc.)
3. Migration with filters based on the date
4. Conversion of files and folders in batch
5. Maintaining folder structure and data consistency.

5.Aryson OST to PST Converter:

Aryson OST to PST Converter is an easy-to-use software with a clear and intuitive design. It allows users to make OST file conversion possible without needing to have a computer professional.

Features:

1. Changes to different email file formats
2. Advanced options of mail filtering for accurate conversions
3. Compatibility with Outlook versions 365, 2019, 2016, etc.
4. Preview of OST mailboxes and attachments using preview functionality
5. Windows, Mac, and Linux compatibility

6.Stellar OST to PST Converter:

Relied by IT professionals to convert OST to PST files: across the globe, Stellar OST to PST Converter is well-appreciated for the accuracy it uses to convert large and encrypted OST files.

Features:

1. OST to PST and other file format conversion
2. Maintenance of the original folder organization
3. PST file splitting without user intervention
4. Supports all the Windows operating system versions.
5. Batch conversion capabilities

7.Softaken OST File Exporter:

Another top-ranking software is Softaken OST File Exporter, which supports OST file conversion at high speed and comes with strong functions.

Features:

1. Endorsement for converting file that has been locked by password
2. The capability to work with large OST files with attachments
3. Specificity of search options for data retrieval
4. Flexible export options
5. Automatic identification of email server and port numbers

8.BitRecover OST to PST Converter:

BitRecover OST to PST Converter is one of the fastest and most efficient tools to convert OST to PST files:. It has the quality to convert multiple OST files at the same time.

Features:

1. Saves to more than 30 file formats
2. Size of OST file is not restricted
3. Folder mapping feature in different languages
4. Converting OST to PST with or without Outlook
5. Additional filtering for specific conversions

9.Corbett OST to PST Converter:

Corbett OST to PST Converter sets itself apart with its search feature, and it works seamlessly with IMAP. Secures all the data to its highest level during the conversion process to avoid loss of authenticity.

Features:

1. Complete conversion of OST attachments, tasks, and notes
2. The results are 100% data and folder integrity.
3. Enhanced search options for better site exploration
4. Conversion choices for converting large numbers of users
5. Auto identification of email server and port number

10.PCVITA Converter for OST to PST:

PCVITA OST Converter Tool: is one of the most effective tools for converting OST files into PST, MSG, and MBOX. It makes conversion easy for both the users and business entities.

Features:

1. Platforms List of Supported Output Format: EML, EMLX, PST, MSG, etc.
2. Standard and fast scanning options
3. Maintenance of metadata and the attachments
4. Compatibility with both Windows and Mac operating systems
5. Easy to convert orphaned OST files without having to use Outlook.

Conclusion:

As for OST Converter Tools, all the programs mentioned above are different and offer specific options to meet all customer needs. Goldytools OST to PST Converter is the best OST to PST Converter in the market. It has an affordable price, is easy to use, and is fast; therefore, we recommend it for 2024.